ACCOUNTANT & FINANCE MANAGER (OIL & GAS)

NAEEM PERVAZ
Jinnah Block 13, 004, Pak Arab Refinery’s Housing Complex, Mahmood Kot Muzaffargrag,
Punjab, Pakistan
Voice: 92-66-2290695 Cell: 0332-4334005
E-mail: [email removed]

Career Objectives:

Seeking a challenging and professional position, where my education, experience, knowledge and creative skills in Banking, Finance, Accounts, Corporate Affairs, and Internal Audit & Taxation matters especially in oil industries can be utilized to enhance the operation of esteemed organization. Prime goal is to avail an opportunity for innovation, advancement and growth.

Academic Qualification:

MBA –Finance University of the Punjab, Lahore Duration: 1999-2000
LLB Bhaudin Zekreya University Multan Duration: 2000-2002
B. Com University of the Punjab, Lahore Duration: 1986-88
F.A Board of Intermediate & Sec. Education, Lahore Duration: 1984-85
Metric Board of Intermediate & Sec. Education, Gujranwala Duration: 1982-83

International Professional Qualifications / Trainings:

Chartered Secretary Institute of Chartered Secretaries of Pakistan Duration: 1994-96
CA Inter Institute of Chartered Accountants of Pakistan Duration: 1992-95
ITAM Institute of Taxation Management of Pakistan Duration: 1995-96
Income Tax Practitioner Income Tax Dep't. of Pakistan Duration: 1997-98
ACCA Institute of Certified Chartered Accountants, UK Duration: Final Stage in process

Computer Competencies FAS-Oracle Financial, SAP (Oracle) FICO & SD modules, Maximo-inventory, Shipping software-Recording Sales, DTS, MS Office, MS Word, Power point, World client etc.,
Trainings/ Courses Work shop on Sales Tax, Income Tax, and Federal Excise Act managed SEMDA, Business Communication & Report Writing skills
In House Training-PARCO HSE, HSEQ Policies, IMS, IRS, Internal Customer, How to Deal with difficult people, Behavior Safety, Negotiation

Professional Experience:

Summary (Having Experience over 14 years in the fields of Secretarial matters, Corporate Finance, Accounts , Taxation and Audit department)

A. Refining & OIL & Gas Matters
• Specialization/ through understanding of Petroleum laws
• Monitoring / analyzing the issuance of POL Price Structure in conformity with Government Notification and implementation of the same at Refinery and at OMC’s level
• Monitoring / analyzing Price Differential Claim from Ministry of Petroleum
• Monitoring / supervising the physical inventory count of POL Products in accordance with American Standers Management under the various stages of Temperature and Density
• Monitoring / Supervising the issuance of Joint Dip Certificate
• Supervision / analyses of the quantities data of the Refinery & submission of the same to the regulatory authority as & when required
• Specialization in Sales Tax (VAT), Income Tax and Customs and Federal Excise laws
B. Secretarial Matters

Specialization
• To conduct the Meetings of Board of Directors, Committee of Directors & Shareholders
• Holding Director’s Election, deferment of the same by preparing / analyzing Impediment report of circumstances especially for listed / non listed companies
• Preparation/ writing of Minutes for meetings of Board of Directors, Committee of Directors and Shareholders
• Preparing and filing of all statutory returns
• Company Secretarial matters
• Maintaining/ analyzing the statutory Books of the Company
• Incorporation of Public & Private limited companies and registration of firms

C. Corporate Finance & Audit

Specialization in
• Internal audit & Risk Management
• Suggestion and implementing the Internal Controls to counter the Risks
• Dealing with Foreign Loans/ Equity Investment
• Availing the Exchange Risk Coverage on Foreign Currency loans
• Issuance and export of shares to foreign nationals/ shareholders
• Conducting internal / external audit and investigation of all type of business organizations

D. Accounts & Budgeting Department

Specialization in
• Preparation of Financial Statements
• Supervise & monitor the preparation of Budget
• Conducting review / analyses/ investigation of Financial Statements/ forecast and projected statements
• Interpretation of Accounts, conducting ratio analyses of the Financial & non financial Information between budget Vs actual, from period to period , from item to item and with similar industries

E. Compliance with laws

Specialization in

• Implementation of Code of Corporate Governance
• Dealing with Regulatory Authorities i.e., Security and Exchange Commission of Pakistan, Sales Tax, Customs, Federal Excise Department and Ministry of Petroleum and Natural Resources
• Monitoring and implementation of Health, Safety and Environments’ policies

G. Computer skills & competencies

• Specialization in supervising and operating the AR, AP, CM, AH and GL Module in Oracle from 2002 to date
• Implementation of Business mapping of the AR, AP, CM, AH and GL Module in FAS (Oracle based) in general along with special requirement of the Oil & Gas industry
• Reconciliation of AR with CM Module and AP with CM Module Oracle based
• Review and implementation of security checks and controls
• Implementation of Business mapping of the AR, AP, CM, AH and GL Module in SAP (Oracle based) in general along with special requirement of the Oil & Gas industry

F. Others

• Expertise in dealing with Customers
• Specialization in training of new employees
• Specialization in dealing with External / Internal auditors/ investigator
• Physical Stock taking of POL Products
• Sound communication Skills
• Have participated in various trainings and courses on behalf of the Company

Experience

Pak Arab Refinery (Parco the largest Refinery in South Asia)
As Section Head in Commercial Invoicing, Sales Tax, Banking & Corporate Financing Sections from December 26, 2000 to Date
My Duties include:
• Responsible for the establishment of the billing and corporate Section with the inception of commercial production
• Establishment of Commercial Invoicing Section in line with object of the refinery & oil marketing company
• Business mapping of the AR, AP, AM & CM Module in Oracle
• Setting the objects, Control & checks of the Section
• Development of Price Structure under the instruction of Ministry of Petroleum relating to Oil Marketing Companies, Gas Marketing Companies, Dealers & Consumers
• Establishment of Virtual Depots in allover the country to compete the oil marketing companies by providing the POL products to the customer at the door step.
• Handling the matters relating to Sales Tax Department including Monthly sales Tax Return, Output & Input sales Tax Register, Sales Tax Audits, Investigation , sales Tax Refund cases
• Handling the matters relating to Customs, Petroleum development levy, Central Excise Duty
• Handling the internal audit of the company in various Sections
• Comprehensive knowledge of petroleum laws
• Handling the matters of price differential claims with Ministry of Petroleum
• Preparation of data for final Invoicing of Ex-Refinery Price, FED, PDL, Sales Tax, IFEM, Gantry Charges, etc to Oil Marketing Companies & Gas Marketing Companies. Preparation weekly / fortnightly Invoices of FED, PDL & Sales tax demand note to OMC’s, GMC’s and pearl dealers.
• Responsible for the organization of the billing of commercial production to OMCs and GMCs, Pearl dealers & Sulphur parties.
• To check the accuracy & reliability of Data retrieved from Gantry & Pipeline Module of Sales system.
• Reconciliation of Invoices & recoverable from OMCs GMCs, Pearl dealers and consumers through synchronization.
• Effective communication with OMCs GMCs, Pearl dealers and consumers regarding any issue relating to POL products uplifted by them.
• Necessary correspondence with outside parties with the best interest of PARCO.
• Internal correspondence with various sections (banking, shipping & excise and warehouse) and departments (M&C and Corporate head quarters etc.,)
• Establishment of Commercial Invoicing Section in line with object of the refinery & oil marketing company
• Assurance of entrance of all transactions in AR-Transaction module of Oracle Financial (FAS)
• Setting the objects, implementing, controlling & monitoring the performance / activities of said section.
• Development of Price Structure under the instruction of Ministry of Petroleum relating to Oil Marketing Companies, Gas Marketing Companies, Dealers & Consumers
• To perform fortnightly or otherwise Analysis of Price Structure of POL Products with assurance of proper implementation
• Establishment of Virtual Depots in allover the country to compete the oil marketing companies by providing the POL products to the customer at the door step.
• Handling the matters relating to Sales Tax Department including Monthly sales Tax Return, Output & Input sales Tax Register, Sales Tax Audits, Investigation, sales Tax Refund cases etc.
• Handling the matters relating to Customs, Petroleum development levy, Central Excise Duty (CED / FED)
• Satisfying the queries of internal auditors’ of the company.
• Handling the matters of price differential claims with Ministry of Petroleum
• To generate daily accurate & authentic Shipment Data for Internal Management, Oil Marketing Companies (OMC), Gas Marketing Companies(GMC) & Government Authorities & update the System accordingly.
• Ensure secrecy of PARCO’s Confidential and classified information also ensure compliance with IMS requirements and HSEQ policy
• Preparation of Fortnightly & Monthly Activities Reports of Section
• Preparation of data for final Invoicing of Ex-Refinery Price, FED, PDL, Sales Tax, IFEM, Gantry Charges, etc to Oil Marketing Companies & Gas Marketing Companies.
• Preparation of Treasury Challan, TR-6, for depositing the FED & PDL (Government Levies) into the Government Treasury
• Preparation & E-filing of Monthly Federal Excise Return to Central Board of Revenue
• Preparation of Monthly Return of Petroleum Development Levy for onward submission with the Collector – Customs, Sales Tax & Federal Excise – Multan
• To coordinate with Oil Marketing Companies, Gas Marketing Companies, PEARL Dealers & other Internal & External Departments for the exchange & reconciliation of Data & Documents.
• Physical stock taking at year end to ensure the inventory in the tanks and in Pipe line in shape of finished / intermediary products and crude oil respectively.

Banking & Receivable Section-FINANCE DEPTT

• Funds Management to coup up the daily operational payments of Refinery using spread sheets as well as Cash Management Module-Oracle Financial.
• Managing the banks’ accounts of the Company maintained with various banks
• Negotiating with banks for the Loans, credit limit including other day to day heavy bank transfers, banking instruments, ATM, e-banking, Credit facilities at ease terms & condition for Employees.
• Bank reconciliations manually and vide Cash Management module –Oracle Financial
• Recording of bank charges and interest income in AR-Receipt entry module (FAS).
• Collection of funds from the Oil marketing companies, Gas Marketing companies, Dealers / consumers in lieu of invoices due and properly accounted for in respective parties account in AR-Receipt Module of Oracle Financial.
• Collection of other receipts like security deposit, rent, school fees outsiders, medical charges-pvt., sale proceeds and POL charges etc.
• Application of receipts in AR-Receipts Module to knockoff invoices of Parties.
• Customers balance analysis, chasing old over due balances & resolving the related issues. “Aging 4 buckets / 8 buckets” , “Customers activity with running balance” , “Billing history” and “Receipt register” are supportive reports.
• Payment of Petroleum Development Levies, Federal Excise Duty and Sales tax through composite return to Govt. Treasury.
• Maintaining the Bank setup under Accounts payables Modules-Oracle Financial.
• Processing all payments through AP-Payment module and handling all related issues (contract/ purchase order, materials/ services receiving report, quotations, bills, Sales tax invoice, Approval from competent authority as per authority manual.
• Issuance certificate on monthly basis regarding 20% GST withheld and withholding tax deducted from the parties’ invoices while making payment.
• Transfer of amount withheld to Govt. Treasury with in due course of time.
• Report to collector of Income tax on monthly basis the amount so withheld from the parties.
• Billing to outside parties other than trade debts monthly, in respect of rent & utilities of shops / houses occupied by them
• Co-coordinating the external auditors and handling all related quires managing them at the possible limit
• Reporting to Management on monthly/ periodic basis on the successful completion of monthly closing.
• Public dealing patiently and technically. Satisfying the queries of venders, suppliers and contractors etc., timely.
• Funds Management under Cash Management Module (Oracle)
• Managing the banks accounts of the Company maintained with various banks
• Negotiating with banks for the Loans, credit limit including other day to day heavy bank transfers
• Collection of funds from the Oil marketing companies and Gas Marketing companies
• Customers balance analysis, chasing old over due balances & resolving the related issues.
• Analysis of Petroleum Development Levies including collection of the same from OMC’s and deposit it in the designated Banks
• Maintaining the Bank setup under Accounts payables Modules (Oracles)
• Processing the Payments and handling the all related issues.
• Analysis of AM Module including additions, deletion, depreciation, asset retirements and disposal of the assets
• Co-coordinating the external auditors and handling all related quires managing them at the possible limit

Achievements in Mid Country Refinery:
• After successful handling of commercial invoicing Section it was decided by the management to hand over the responsibilities of Sales Tax Section in addition to the litigation relating to Federal Excise Duty & Customs.
• Successful handling of Sales Tax, Desk Audit, SNAP Audit and Investigative Audit initiated by the Sales Tax Department.
• The first ever audit of the sales tax was conducted in 2002 for the period ended 30th June, 2001. However, in the annual initial audit a huge amount of Rs.993.00 Million was objected by the Sales Tax Authorities.
• In spite huge amount involved in audit observations leveled by the sales tax authorities, I have so for been succeeded to avail sales tax refund of plus 23 Crore of rupees.
• Finally getting decision finally in company’s favour.
• Settlement of cases relating to Petroleum Development Levies, Central Excise Duties involving huge amount in company’s favour

Al-Azhar Textile Mills Limited

Corporate Consultant from May 2003 to December 2005 (a special assignment on off days and part time basis)
My Duties include:
• To Manage Corporate Department of Listed Company as the listed Company was running without it
• Analyses and Oversee the delay in holding of Director’s
• To discuss, prepare and analyze the impediment report of circumstances and file it to the SECP and obtain permission to hold Directors’ Election when suits to the Company
• To settle the dispute among the Shareholders
• To represent the Company before the Security & Exchange Commission of Pakistan
• To hold, supervise and conduct the Directors’ election under the provision of the Companies Ordinance 1984
• To redraft and maintain Statutory Books including:-
1. Minutes Book of Shareholders, Directors, committee of directors meeting as required under Companies Ordinance 1984
2. Implementation of Code Corporate Governance
3. Register of Members
4. Register of officers U/S. 205 of the Companies Ordinance 1984
5. Register of charges & Mortgages
6. Issuance of Notices, Preparation of Agenda, and attendance register of meeting, quorum & proxy requirements etc

Sarah Textiles Ltd (Group Sarah, Amar, Maria B. Designs & Sarah’s Enterprises)

Company Secretary from May 1996 to November 2000
My Duties include:
• To Manage Corporate Department of Listed & non listed Companies including Private Limited companies.
• Incorporation of Public & Pvt Ltd Companies, Business Commencement certificate in case of public Ltd including all incidental relating to that from incorporation till listing of the companies.
• To withhold all company meetings as required under companies ordinance 1984 ( Statutory, Annual General Meeting, Directors’ Election if not included in AGM, Extra ordinary General Meetings & Board of Directors meetings etc)
• To discuss, consider, prepare all kinds of Minutes of Shareholders, BOD’s meetings.
• To Maintain Statutory Books including:-
1. Minutes Book of Shareholders, Directors, committee of directors meeting as required under Companies Ordinance 1984 & Code Corporate Governance
2. Register of Members
3. Register of officers U/S. 205 of the Companies Ordinance 1984
4. Register of charges & Mortgages
5. Issuance of Notices, Preparation of Agenda, and attendance register of meeting, quorum & proxy requirements etc.

Special Experience Relating To the Foreign Exchange & Corporate Finance (Sarah Textiles Ltd)
My Duties include:
• To deal with Foreign Currency Loan obtained from IFC & CDC in Pakistan.
• To exercise Exchange Risk coverage Scheme its registration process with the State Bank of Pakistan. In term of adoption of Exchange Risk Option of the scheme including the nomination of Authorized Dealers and fulfillment of subsequent requirements of State Bank.
• To deal & Monitor all incidental matter relating to the issuance of Exchange Entitlement Certificate after the utilization of Foreign Loan.
• Preparation & Registration of Repayment Schedule with SBP of the Foreign Currency Loans
• Rescheduling of Foreign Currency Loans by negotiating with the Foreign Lender and onward registration of the addendum of the same with SBP Ensure users data safety before and after the installation of operating system.
• Keep track of all PC-records which were at BCI maintenance contract.
• To lodge claim for exchange rate differential with SBP along with the calculations of exchange risk fee and penalties thereon on account of late repayment of foreign loans if any.
• Issuance of Shares to the non-resident (Foreign Nationals) and complete the relevant process of approval from State Bank of Pakistan & Securities & Exchange Commission of Pakistan for import & export of shares out side Pakistan.
• To handle all legal matter affairs relating the Company’ property and Foreign Loan/ Investments.

Ittefaq Group of Industries

Law Officer/ Company Secretary/ Chief Accountant from June 1994 to May 1996
My Duties include:
• To Manage Corporate Department of none listed Companies including Private Limited companies.
• Incorporation of Public & Pvt Ltd Companies, Business Commencement certificate in case of public Ltd company including all incidental matters relating to that from incorporation till listing of the company.
• To withhold all company meetings as required under companies ordinance 1984 ( Statutory, Annual General Meeting, Directors’ Election if not included in AGM, Extra ordinary General Meetings & Board of Directors meetings etc)
• To discuss, consider, prepare all kinds of Minutes of Shareholders, BOD’s meetings.
• To Maintain Statutory Books including:-
• Minutes Book of Shareholders, Directors, committee of directors meeting as required under Companies Ordinance 1984 & Code Corporate Governance
• Register of Members
• Register of officers U/S. 205 of the Companies Ordinance 1984
• Register of charges & Mortgages
• Issuance of Notices, Preparation of Agenda, and attendance register of meeting, quorum & proxy requirements etc.
On Sales Tax Matters:
• Preparation of Monthly Sales Tax Return.
• Preparation of Input & Output Sales Tax Register on monthly basis.
• Preparation of Monthly Sales Tax Return File U/S 10 of the Sales Tax Act.
• Working, Filing and Documentation on Section 73 of Sales Tax Act. 1990.
• Working on Section 66 of Sales Tax Act. 1990.
• Working on Internal Sales Tax Reconciliation.
• Preparing and submitting Sales Tax deduction letters.
• Persuasion in Sales Tax Dept. to process Refund File.
• Co-ordination in Sales Tax Audit / Investigation conducted by the Sales Tax Department.
• Registration process of Companies with Sales Tax Department

Accounts & Finance Matters:
• Preparation of Annual and Half yearly Accounts of the company.
• Audited Accounts from Chartered Firm.
• Submission of Accounts to CLA (Corporate Law Authority & Tax Department.
• Reconciliation of Monthly Bank Statement with the Company Ledger.
• Finalize Parties Ledger.
• Preparation of Daily Bank Position.

Income Tax Matters:
• Working in tax department exemption certificate on import & Local sales.
• Filing annually & Quarterly Returns of income tax of Company & Directors.
• Cotton Cess Filing Return & documentation.
• E.O.B.I Submission of Contribution & documentation.
• Social Security submission of Contribution & documentation.
• Labor Department documentation & makes the verification of books.
• Sui Gas deptt documentation & link for services.
• Deduction of withholding tax & deposit of parties.
• Personal Return & tax deducted of Director & Chief Executive.
• Tax Deduction & Submission of Employees.
• Registration process of the Companies & Individuals with the Department

Professional Training Course: -

Three months internship from Ford, Rhodes, Robson, Morrow,
Chartered Accountants, Lahore. From 26-12-88 to 25-03-89

Four Years Articleship (Summary of the Experience)

Worked with Anujum, Asim, Shahid & Company, Chartered Accountants, Al-Jannat Building Bank Square, Lahore and with A. Razzaq & Company, Chartered Accountants, 75 -The Mall, Lahore in the capacity of Audit Manager & Manager Corporate Affairs (from 26th March, 1989 to 26th March, 1994 i.e. Four years Articleship)

Managed the independent audits of large, medium & Small Financial Institutions, Housing Societies & Manufacturing Concerns etc. During this period, conducted the audit planning, budgeting, investigations and analytical reviews.

In addition to that I was also responsible for handling the corporate affairs of the Public (listed and none listed) & Private Companies in terms of their incorporation and subsequent corporate record maintenance e.g. Filing of Annual Returns, updating the members’ register, Minutes Book of Shareholders, Directors, Registers of Charges/ Mortgages including all statutory record as required under the companies ordinance 1984 etc.

Professional Skills

• Knowledge of Customs and Federal Excise Act & Rules-2005.
• Got training for Oracle Financial by our Vendor M/S Jaffer Brothers.
• Proficient in using Computer especially FAS (Oracle Financial- Module: - AR, AP, CM & GL), MS Word, MS Excel, MS Power Point and MS Outlook.
• Strong in english communication both written and spoken .
• Sterling capabilities of organizing, planning (strategic & tactical), implementing, controlling, negotiating with interpersonnel skills.
• Strong analytical power of problem solving & decision making.
• Ability to work under any situation. Strong grip to take tectical decesion in the light of SOP’s.
• Leadership qualities with enthusiasm and drive.

Communication Skills:
Urdu: Native language.
English: Can read, write and speak fluently.
General: Hardworking, Resourceful, Company minded and able to sustain pressure. Sense of priority and capable of organizing. Have positive attitude and willing to accept responsibility

List of companies where worked from June 1994 to date

Pak Arab Refinery Limited (the largest Refinery in South Asia) a joint venture between Govt. of Pakistan & Abu Dhabi & Company

Al –Azhar Textile Mills Limited ( Listed Company)

Sarah’s Group (a joint venture among World Bank & Common Wealth Development Corporation and Kh. Bilal)
Name of Company Managed by
Ittefaq Foundries Limited Ittefaq Group Management (Sharif Bros)
Ilyas Enterprises (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)
Brothers Steel Ltd. Ittefaq Group Management (Sharif Bros)
Farooq Barkat (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)
Ittefaq Brothers (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)
Hudebyia ( Nawaz Sharif Group)
Name of Company Managed by
Mehran Ramzan Textiles Ltd. Nawaz Sharif Group
Muhammad Bukish Textiles Ltd. Nawaz Sharif Group
Kalsoom Textiles Mills Ltd. Nawaz Sharif Group
Hamza Board Mills Ltd. Nawaz Sharif Group

Ittefaq Group of Industries
Name of Company Managed by
Ittefaq Foundries Limited Ittefaq Group Management (Sharif Bros)
Ilyas Enterprises (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)
Brothers Steel Ltd. Ittefaq Group Management (Sharif Bros)
Farooq Barkat (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)
Ittefaq Brothers (Pvt.) Ltd. Ittefaq Group Management (Sharif Bros)

References:
Will be furnished on request

NAEEM PERVAZ 09 Jun 2008, 02:45 - Report